New Mexico State University is committed to providing a safe and harassment-free environment for its students, employees and visitors, as well as equal employment opportunities in all areas of occupation. It is also committed to protecting the assets of the university, students, employees, and individuals connected with the university. A key component in achieving these commitments is ensuring that employees are trained on their responsibilities related to applicable state and federal codes, laws, and regulations.
According to the Department of Labor, compliance training refers to the process of educating employees on laws, regulations and company policies that apply to their day-to-day job responsibilities. An organization that engages in such training typically hopes to accomplish several goals:
(1) avoiding and detecting violations by employees that could lead to legal liability for the organization;
(2) creating a more hospitable and respectful workplace;
(3) laying the groundwork for a partial or complete defense in the event that employee wrongdoing occurs despite the organization’s training efforts; and
(4) adding business value and a competitive advantage.
What’s New for 2021
** In an effort to meet the needs of NMSU LEADS 2025 and align with annual performance evaluations, NMSU’s compliance program is being transitioned to the Strategic & Essential Training (SET) program. The timeline for the SET program Annual Certification is being realigned to the calendar year, beginning in January 2021.
** The SET annual and onboarding certifications will now include Affiliate employees, as directed by the University General Counsel. Affiliates are defined in Banner but are not paid by the university. Due to their close relationship and affiliated status with the university, SET certification will be required beginning in January 2021.
** Enrollments will be staggered based on job type to align with the academic calendar, ease burden on managers monitoring employee’s progress, and reduce the Training Central system load.
- Staff and affiliate enrollment Jan 11, 2021
- Faculty enrollment Jan 14, 2021
- Student employees & graduate assistant enrollment Feb 1, 2021
Online Training Modules
Employees (including staff, faculty, temporary, affiliate, & graduate assistants)
The SET program for employees includes multiple, mandatory, online training modules. All regular, temporary, affiliate, and graduate assistant employees must complete all modules assigned annually (see below for student employee requirements). Depending on regulatory requirements and NMSU risk assessments, the topics may vary from year to year. For a listing of the current year’s modules, click on the appropriate year in the menu to the right.
Student Employees (regular and work-study)
The SET program for student employees includes multiple, mandatory, online training modules. All student employees must complete all modules assigned annually. Depending on regulatory requirements and NMSU risk assessments, the topics may vary from year to year. For a listing of the current year’s modules, click on the appropriate year in the menu to the right.
New Employees (all hiring types)
New employees will be enrolled in the appropriate Annual SET Certification. Additionally, new-to-NMSU employees (not rehires) are enrolled in an Onboarding SET Certification. The Onboarding SET Certification addresses critical “start of employment” information.
The Onboarding SET Certification includes the following topics:
- SET Program Overview
- Computer & Data Security
- Employee Safety & Loss Control
- Introduction to the Office of Institutional Equity (OIE)
Deadlines for Completion
All employees (regardless of hiring type or hours worked) are required to complete the SET program annually. The annual training program runs from January to December of each year to align with NMSU’s performance evaluation period. All current employees will be enrolled in January and must complete the training modules within 30 days of enrollment.
New hires (including returning employees) will be enrolled in the current Annual SET Certification within 72 hours of their Banner start date. Employees hired on or after November 1st will not be enrolled in the Annual SET Certification until the following January to prevent overlapping enrollments. The Onboarding SET Certification for new employees must be completed within 14 days of enrollment.
Once enrolled in the training certifications, employees will be notified via email of enrollment. Reminders will be sent via email as the deadline approaches. The NMSU email account is the email used for all official business, including notifications from Training Central.